Our Services

Preparing Rules of Employment and
Labor Contracts

The Labor Standards Act states that the law applies to all workers in Japan regardless his/her nationality.
The same can be said of other labor related laws such as the Minimum Wages Act, the Industrial Safety and Health Act, the Workersf Accident Compensation Insurance Act, the Employment Security Act and others.

We consult about creating, or revising Rules of Employment, and undertake procedures of creating and submitting necessary documents.

Documents we prepare

Rules of Employment

Rules of employment stipulate working conditions and office regulations. Any company which employs ten or more workers on a steady basis must set such rules, and submit them to the Labor Standards Inspection Office that covers the location of the company. A company is also required to make these rules known to the employees.

Rules of Employment
Rules of Employment for Contract Employees
Rules of Employment for Part-time Employees
Salary Policy
Salary Policy for Part-time Employees
Regulations for Child Care/ Nursing Care Leave

For reference
Procedures of submitting Rules of Employment
@ Create / revise the Rules of Employment
A Chose a person who represent majority of the employees, ask opinions about the Rules, and create a written opinion (opinion sheet).
B Submit the Rules of Employment with opinion sheet, and notification sheet to the Labor Standard Inspection Office
C Make the Rules of Employment known to employees

Labor Contracts

An employer shall clearly state the working conditions when a labor contract is drawn up.
The following matters shall be written and handed to an employee.
Ethe period of the labor contract
Ematters related to renewal of fixed-term employment contacts
Ethe working place and job duties
Eexistence of overtime work
Ethe time at which work begins and at which work ends
Ebreaks, days off, and leave
Ethe amount of wages
Ethe methods of computation and payment
Ethe date of closing accounts and of payment
Eand matters pertaining to separation (including reasons for dismissal)

Labor-management agreement

Legal working hours are 40 hours per week. The Labor Standards Law stipulates that an employer shall not make an employee work more than 8 hours per day / 40 hours per week. The fixed working hours of each firm shall not be longer than the legal hours.

Ex.) 36 agreement
Overtime Work and Work on Holidays
So-called g36 agreementh (a written agreement about overtime work and work on holidays) should be concluded between an employer and employees and submitted to the Labor Standard Inspection Office, when the employer needs employees to work overtime, or work on holidays. The employer should pay increased wages for such work on holidays.
The extra wage pay rate for overtime work* and late-night work (defined as work between 10pm and 5am) is 25% or more and it is 35% or more for work on statutory holidays.
*The rate for large company is 50% or more for over 60 hours over work

Benefits for your company

Companies operating in Japan must comply with the Japanese Labor Standards Act.
As an expert in labor and social insurance, we support the preparation of necessary documents.
We could review the current Rules of Employment, and if it is not complied with Japanese law, we modify it.

If you have any questions relating to labor management issues as below, please feel free to contact us at any time.

  • What do I need to know before hiring an employee?
  • What kind of insurance does a company need to have?
  • What contents do I need to include in a notice of employment?
  • How do I need to calculate overtime work?
  • How risky is it to rely solely on templates from the Internet to create rules of employment and contracts? And so onc

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